Keeping all data available so it can be accessed quickly when it is required does have it drawbacks. It can occupy valuable hardware resources, such as file servers. And if this data is backed up regularly, an enormous amount of time can be wasted, not to mention potentially costly backup media. So it makes sense to separate this data from that which is required on a daily basis.
The vast majority of documents that need to be archived are unlikely to be used again on a regular basis, but it is important and in many cases a necessity, to maintain the accessibility of this data.
There are many benefits to be obtained by Archiving data to longer-term storage. Archiving data regularly and storing this data on lower-priced media saves valuable server space. By releasing this space within a production environment, means it can again effectively used for new projects. Costs savings can be obtained by deploying cheaper alternative storage options. This also speeds up your backup process and potentially reduces costs related to backup media.
So take a look at the various options available. DVD, UDO (Ultra Density Optical) and not forgetting tape. Then there are other alternatives such as direct attached (RAID), network attached, storage area networks can all be utilised. There is no one right answer for everyone. Choosing the right archive storage solution can be as personal and individual as buying a car. What is important though, is to understand the specific needs and long-term business goals of your company.
PresSTORE Archive provides the tools to create multiple archiving plans and deploy complex Archiving strategies. By intelligently using filter and monitoring functions and features, PresSTORE will detect data that is no longer in regular use. It then archives suitable files with a high degree of automation. Accessing archive data is just as simple, and PresSTORE provides users with the capability to search archives, find files and then offers flexible options to restore data, even directly to their desktop.
