Solutions
File and Print
Backup
PDF Production
Web Publishing
Image Serving
Archive
DAM
Synchronise
Case Studies

Products
HELIOS
Canto Cumulus
Archiware PresSTORE
Mail Robot X (MRX)

Services
Network Design
Workflow Design
Technical Support
Consultancy

Purchasing
Pricing
Terms & Conditions
Partners
 
 
Case Study - The Workflows with the Web and HELIOS WebShare
  Back to case studies

Those involved in the print, publishing, design
or advertising industries know the pressure they
are under to provide timely and cost-effictive
services to their customers. As with many
similar service industries, business is highly
cyclical and so work must be managed during
the peaks and troughs of the business cycle.

To cope with the peaks and troughs of business, mangers in the graphic arts industries are increasingly outsourcing much of their design, illustration and artwork production needs.

HELIOS WebShare is an ideal solution for those companies who need to outsource parts of their workflow. HELIOS WebShare allows such companies to maintain overall control of their workflow, while giving outsourced partners a secure, web-based window on an internal production server. Meeting the needs for speed and integrated production systems, HELIOS can offer the highest-performance server for real-time remote file access.

WebShare and other HELIOS software can offer many possible solutions for remote working by providing highly secure remote access to files on a live production server.

WebShare allows easy remote file access to customers, suppliers, business partners or employees. It eliminates the need to make files available via e-mail, burning CDs, or FTP, which often cause compatibility problems and waste resources. WebShare’s automatic e-mail notification allows


monitoring when files are being downloaded and the easy-to-use web interface ensures little or no end-user training is required. Users can have complete control of the files they have access to. With the addition of HELIOS ImageServer and PDF HandShake, users can enjoy image previews, as well as previews of page-layout and PDF documents. The options further enhance remote file access for users of WebShare. Now remote workers who log in to a WebShare server can view preview images, multiple pages within Quark and InDesign documents, and multiple pages within PDF documents. Users can enlarge the previews and scroll through the pages. WebShare offers an ideal solution for anyone needing to proof document content on-line.

Utilise the versatile power of ImageServer’s Script Server and Image Conversion Engine, and then incorporate this with PDF HandShake and companies can create and manage complex remote workflows and yet these remain practical and easy for workers in remote locations to use.”

 

“With HELIOS and WebShare, customers can create and manage complex remote workflows and yet these remain practical and easy for workers in remote locations to use.”




An example of one such workflow could be…

A freelance designer works from home and has a broadband Internet connection. The freelancer is commissioned to produce artwork of a small 16 page brochure by an ad agency. The freelancer logs on to WebShare to download low-res images and an InDesign file. When the job is complete, within InDesign, the artworker exports the job to PDF. The resultant file is then uploaded to a specific directory on the server. Simple…

HELIOS and WebShare then go to work. The directory has been preconfigured as a hot folder and this processes the PDF to create a high resolution PDF, swapping out the low resolution images for high resolution images. Furthermore, this then passes the high-res PDF to another print queue that creates PDFs for a final printing (Pass4Press) and for customer approval (low-res) for viewing on screen. The customer is notified that a PDF has been created and is awaiting his attention. Should any further amendments be required, the customer could e-mail his account manager and the process could begin again!

         
         
     
     
   
© 2007 JPY plc 5 Surbiton Hill Road, Surbiton, Surrey, United Kingdom. KT6 4TW
Tel: (44)-020-8390-8487 Email : sales@jpy.com